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Notary Stamp Services

Notary Services:

Notary Attestation is the basic procedure of Authentication which is done before other Attestation procedures in which the document bears a Notary Stamp of a Notary Public Offices. This can be considered as the preliminary procedure. The notarization makes a document legalized for further proceedings in attestation and legalizations. It gives the document authenticated for all the attestations including Home department or Human Resource department (HRD), Ministry of External Affairs (MEA) and Embassy legalizations. Superb Enterprises Private Limited (SEPL) offers you with premium and first-rate Notary Stamp Services in Delhi, Chandigarh, Jalandhar-Punjab, Banglore-Karnataka, Pune-Maharashtra, Kochi-Kerala, Hyderabad-Telangana, Trivandram-Kerala, Mumbai-Maharashtra, Kolkata-West Bengal, Bhopal-Madhya Pradesh, Ahmedabad-Gujarat, Raipur-Chhattisgarh, Guwahati-Assam, Goa and Dubai- UAE.

Public Notary Services:

A notary is a lawyer or legal practitioner, practicing in India for ten years or more (seven years in the case of a woman), who has the power to administer oath to any person, note or protest an instrument, verify and authenticate documents, translate and validate the translation of a document, for attesting copies of documents as authentic copies and other associated functions.

Notary is a person appointed by the Central Government or state government under Notaries Act 1952. He is a public officer who can administer oaths and statutory declarations, witness and authenticate documents, and execute certain other acts depending on the jurisdiction. The Central Government may appoint a notary for the entire or any part of the country. Similarly, the state government may employ a notary for the entire or for any part of the state.

A Notary may be appointed by-

  • Central Government or
  • Any State Government

A Notary is appointed under-

  • THE NOTARIES ACT, 1952 (53 OF 1952)

Before doing any act of notary, it is the duty of the notary to ensure that the proper stamp duty is paid, if not he may impound it under Section 33(1) of the Stamp Act. Apart from the regular Notary Stamps duty, the act of notary attracts additional stamp duty under Article 42 of Indian Stamp Act and Article 36 of Karnataka Stamp Act, which is Rs. 10/-.

The Section 139 of Code of Civil Procedure 1908 has an express provision, where any affidavit verified by notary is acceptable as evidence. Similarly, Section 297 of Code of Criminal Procedure provides for admission of affidavits verified by the notary.

Notary Seal:

It is mandatory for notary to use his official seal. The Notaries Rules 1956 has prescribed the form and design of the seal to be used. Every notary must use a plain circular seal of a diameter of 5cm bearing

  1. His name,
  2. The name of the areas within which he has been appointed to exercise his functions,
  3. The registration number,
  4. The circumscription "NOTARY",
  5. The name of the government which appointed him.

The notary should use his office seal on every document. The Evidence Act also provides that the courts must take judicial notice of seal of the notary. In the absence of the seal of the notary, the document has no evidentiary value.

Functions of Notary:

  1. To verify, authenticate, certify or attest the execution of any instrument. The word instrument is defined in the Act as every document by which any right or liability is or purports to be, created,transferred, modified, limited, extended, suspended, extinguished or recorded. So every document is not an instrument, unless it confers a right or records a liability.

    ‘Verify’ means checking with the facts and proof/evidence produced.

    ‘Authenticate’ means, the notary has assured himself of the identity of the person who has signed the instrument as well as to the fact of execution.

    ‘Certify’ means to confirm through a formal statement that the instrument executed possesses certain qualifications or meeting the accepted minimum standards relevant to the contents of the same.

    ‘Attest’ means to affirm to be correct, true or bear witness of.

  2. To administer oath to or take an affidavit from any person.
  3. To translate and verify the translation, of any document from one language into another.
  4. To act as commissioner, to record evidence in any civil or criminal trial if so directed by the court or authority.
  5. To act as arbitrator, mediator, or conciliator if so required.
  6. To do any other act that may be prescribed.

Charges of Notary:

The Notaries Rules 1956 has prescribed the fee for each category of act. The rule No.10 refers to the fee to be collected by the notary. The rates of fees to be charged by a notary shall be displayed by him in conspicuous space both inside and outside his chamber or office.

Every notary shall grant a receipt for the fees and charges realized by him and maintain a register showing all the fees and charges realized. In addition to the fee, notary may also charge the travelling allowance by train or road at Rs. 5 per kilometer.

Notaries Register contains:

images/down-arrow2 Date
images/down-arrow2 Name of notaries act
images/down-arrow2 Name of executants or person concerned with full address
images/down-arrow2 Contents of document
images/down-arrow2 Notaries’ fee stamp affixed
images/down-arrow2 Prescribed fee
images/down-arrow2 Fee charged
images/down-arrow2 Serial No. of receipt book
images/down-arrow2 Signature of person concerned
images/down-arrow2 Signature of notary

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